Dear Pastors, Parish Office Managers, and ParishSOFT Users:
After some time of preparation, we have finally reached a level of readiness to consolidate the CSA/CLT database with the ParishSOFT master database. This consolidation is scheduled for Monday, February 18th, starting at 4:30 P.M. Going forward, all family records in the master database will be shared. This results in higher quality mailing lists for both the parishes and the Archdiocese and a substantial reduction in labor to maintain such records.
Parishes may continue to work in their ParishSOFT systems during the consolidation. Please abstain from adding new families to your databases during this time. We will send a message on Monday before the process begins, and another when the process is complete (expected to be completed within 12 hours).
Specifically, the family records for CSA/CLT will be consolidated into the master database. Please review the Acceptable Use of ParishSOFT Data Policy and the ParishSOFT Synchronized Data Access and Management Frequently Asked Questions documents found at: http://aodparishsoft.wordpress.com. Questions and feedback can be directed to firstname.lastname@example.org.
Impact on Parishes
Parishes will not have any family records added to their database due to the consolidation. Any matched records will receive the secondary ID number that we commonly refer to as the CSA ID. Any records from the CSA/CLT database not matched to a parish record will be placed in a non-parish category with pledge and payment history. Pledge and payment history will still be credited to the parish who received the pledge from the donor. Parishes will not experience any changes to their CSA/CLT totals.
Going forward, family records are now shared throughout the entire archdiocese. When a family moves from Parish-A to Parish-B, their family, member and sacramental information is transferred to Parish-B. Parish-A’s giving, ministry, and religious education data is not transferred. Like other parishes in the shared system, the CSA/CLT teams only share in the family records. The consolidated database means parishes no longer have to maintain their own rosters and another roster for CSA/CLT.
Impact on Parishes Not Converted/Synchronized to ParishSOFT
Any parishes that have NOT yet converted to ParishSOFT and synchronized their data MUST CONTINUE TO MAINTAIN ROSTERS using the website (https://connectnow.parishsoft.com/detroit) to update parishioner changes as well as updating your current parish management application. Please make sure that at least one staff member has an active log-on to this portal. Please email email@example.com if your parish needs help to access this website.
The goal remains for all parishes to be included in the ParishSOFT master database. We look forward to working together as we continue to move forward with initiatives to eliminate duplicates, optimize data, enhance programs, promote user groups, and other efforts to make parish data management and collaboration across the archdiocese more efficient and effective. Thank you for your support and cooperation!
If you have questions about your ParishSOFT software, please contact our AOD ParishSOFT support team at ParishSOFT@aod.org or call 313-596-7104. We are here to assist you in any way possible.